Complete visibility into
every search.
Most agencies update you over email and the occasional Friday phone call. We don't. The portal shows your live pipeline, every candidate scorecard, every interview debrief, and the moment something stalls.
Watch your search unfold in real time.
No more "I'll get you an update next week." The portal shows every candidate at every stage, the moment they move. Sourced, screened, interviewed, shortlisted. Live, the second it happens.
Kanban-style pipeline
Candidates organized by stage with drag-and-drop visibility
Real-time stage updates
See the moment a candidate moves to the next step
Pipeline velocity metrics
Track how fast candidates progress through your funnel
Every candidate scored, verified, and profiled.
You don't get a stack of resumes. You get a profile per finalist with the composite fit score, the behavioral results, the skill verification, and our written recruiter take. The recommendation comes with the math behind it.
Composite fit scoring
Role fit, culture match, leadership potential, and projected tenure
Identity & credential verification
Every candidate is verified before they reach your shortlist
Side-by-side comparison
Compare candidates on every dimension that matters
Structured feedback that
replaces memory.
After every interview, your team submits a structured debrief, not a "they seemed sharp" email. Every candidate gets scored on the same criteria so the hiring committee can actually compare notes a week later.
Role-specific scoring forms
Customized to the competencies that matter for each role
Multi-interviewer aggregation
See how every interviewer scored each candidate in one view
Trend analysis
Spot patterns across candidates and interviewers
You'll never chase us for an update.
The portal alerts you when a candidate moves, an interview gets scheduled, a debrief comes in, or someone needs your call. If a candidate sits too long in one stage, you'll know before it costs you the hire.
Real-time stage alerts
Know the moment a candidate advances or needs attention
Stale candidate nudges
Auto-alerts if a candidate sits in a stage too long
Weekly digest emails
A summary of everything that happened that week, delivered automatically
Working with most recruiters vs. working with us.
Traditional Agency
HartFelt Portal
See it for yourself.
Book a discovery call and we'll walk you through the portal live. No slides, no pitch deck. Just the actual product.
Book a Discovery Call 30-minute call · No commitment required