Complete visibility into
every search.
Most recruiting agencies give you email updates and phone calls. We give you a dedicated portal with live pipelines, candidate scoring, interview debriefs, and search analytics. All in one place.
Watch your search unfold in real time.
No more "we'll send you an update next week." Your portal shows every candidate moving through each stage, from sourced to screened to interviewed to shortlisted — as it happens.
Kanban-style pipeline
Candidates organized by stage with drag-and-drop visibility
Real-time stage updates
See the moment a candidate moves to the next step
Pipeline velocity metrics
Track how fast candidates progress through your funnel
Every candidate scored, verified, and profiled.
You don't get a stack of resumes. You get complete candidate profiles with AI-powered fit scores, behavioral assessment results, skill verification, and our recruiter's analysis, so you make decisions with data, not gut instinct.
AI-powered fit scoring
Role fit, culture match, leadership potential, and projected tenure
Identity & credential verification
Every candidate is verified before they reach your shortlist
Side-by-side comparison
Compare candidates on every dimension that matters
Structured feedback that
replaces memory.
After every interview, your team submits structured debrief forms, not vague "they seemed good" emails. Every candidate gets scored on the same criteria, so your hiring committee makes aligned decisions with real data.
Role-specific scoring forms
Customized to the competencies that matter for each role
Multi-interviewer aggregation
See how every interviewer scored each candidate in one view
Trend analysis
Spot patterns across candidates and interviewers
You'll never chase us for an update.
The portal automatically notifies you when candidates move stages, when interviews are scheduled, when debriefs are submitted, and when action is needed. If a candidate goes stale, you get an alert before it becomes a problem.
Real-time stage alerts
Know the moment a candidate advances or needs attention
Stale candidate nudges
Auto-alerts if a candidate sits in a stage too long
Weekly digest emails
A summary of everything that happened that week — delivered automatically
Working with most recruiters vs. working with us.
Traditional Agency
HartFelt Portal
See it for yourself.
Book a discovery call and we'll walk you through the portal live. No slides, no pitch deck. Just the actual product.
Book a Discovery Call 15-minute call · No commitment required