Introduction
HartFelt Careers, LLC ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at hartfeltcareers.com, use our client portal, or engage with our recruiting services.
By using our website or services, you consent to the practices described in this policy. If you do not agree, please discontinue use of our site and services.
Information We Collect
We may collect the following types of information:
- Personal information you provide directly, such as your name, email address, company name, phone number, and message content when you submit a contact form, book a discovery call, or complete an intake form
- Candidate information, resumes, work history, skills, references, and assessment results provided during the recruiting process
- Usage data, information automatically collected when you visit our site, including IP address, browser type, pages visited, time on site, and referring URL
- Cookies and tracking technologies, we use cookies and similar tools to improve your browsing experience and analyze site traffic
How We Use Your Information
We use the information we collect to:
- Respond to your inquiries and provide our recruiting services
- Evaluate candidates for roles and facilitate the hiring process
- Communicate with you about searches, placements, and service updates
- Improve our website, services, and client experience
- Send relevant industry content or service updates (you can opt out at any time)
- Comply with applicable laws and legal obligations
How We Share Your Information
We do not sell your personal information. We may share your information with:
- Clients, candidate information is shared with prospective employers as part of the recruiting process, with the candidate's knowledge
- Service providers, trusted third parties who assist with email delivery, analytics, scheduling, spam protection, and our client portal (e.g., Resend for email, Plausible for privacy-friendly analytics, Cal.com for discovery call scheduling, Cloudflare Turnstile for spam protection, Supabase, and Vercel)
- Legal authorities, when required by law, court order, or to protect our rights
Cookies & Tracking
We keep cookie usage on this site intentionally minimal. Here's exactly what we use and why:
- Plausible Analytics: we use Plausible, a privacy-friendly analytics tool that does not set cookies, does not track users across sites, and does not collect personal data. Plausible measures aggregate site traffic only.
- Cloudflare Turnstile: on pages with forms (contact, candidate intake), we use Cloudflare Turnstile to block spam and bots. Turnstile may set short-lived cookies that are strictly necessary for security and bot protection. These cookies do not track you for advertising or analytics purposes.
- Cal.com: if you book a discovery call, our booking page embeds the Cal.com scheduling widget. Cal.com may set its own cookies to manage the scheduling session. These cookies are governed by Cal.com's privacy policy.
- Leadfeeder (Dealfront): we use Leadfeeder, a business analytics tool, to identify the companies visiting our site based on IP address and a first-party cookie. It identifies companies, not private individuals, and it tells us which businesses are researching our services. If you submit a business inquiry form, Leadfeeder may connect the business contact details you provide with your company's visit history. We do not use this data for advertising and we do not sell it, and the tracker is not loaded on our candidate pages. Details are in Dealfront's privacy notice; you can request access to or deletion of your data by emailing privacy@dealfront.com, or block the tracker through your browser's cookie controls.
- Cookie notice preference: if you dismiss our cookie notice banner, we store that preference in your browser's localStorage so the banner does not reappear. This is not a cookie and does not track you.
You can control cookies and similar technologies through your browser settings. Disabling cookies may affect form spam protection or scheduling functionality but will not prevent you from browsing the site.
Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your personal information. However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.
Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this policy, maintain our business records, comply with legal obligations, and resolve disputes. Candidate data is retained in accordance with our recruiting workflows and may be used for future opportunities unless you request deletion.
Your Rights
Depending on your location, you may have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your personal information
- Opt out of marketing communications
- Withdraw consent for data processing
To exercise any of these rights, contact us at contact@hartfeltcareers.com
(689) 444-2838.
Third-Party Links
Our website may contain links to third-party websites or services (e.g., LinkedIn, Cal.com, our client portal). We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.
Children's Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us and we will promptly delete it.
Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. Your continued use of our website and services after any changes constitutes acceptance of the updated policy.
Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact us:
HartFelt Careers, LLC
Orlando, FL
contact@hartfeltcareers.com
hartfeltcareers.com